![]() ![]() In processing the request, the office does not have an obligation to create new records or perform new analysis of existing information. However, the law does permit the office to ask for a written request, the requestor’s identity, and/or the intended use of the information requested, but only:ġ) If a written request or disclosure or identity or intended use would benefit the requestor by enhancing the office’s ability to identify, locate or deliver the public records that have been requested andĢ) After telling the requestor that a written request is not required and that the requester may decline to reveal the requestor’s identity or intended use. ![]() It is the office’s general policy that this information does not need to be provided. The requester does not have to put a records request in writing, does not have to provide his or her identity or the intended use of the requested public record. If it is not clear what records are being sought, the office will contact the requester for clarification, and assist the requester in revising the request by informing the requester of the manner in which the office keeps its records. However, the requester must at least identify the records requested with sufficient clarity to allow the public office to identify, retrieve, and review the records. No specific language is required to make a request for public records. If processing the request will take longer, the request should be acknowledged in writing. It is the goal of the Butler County Clerk of Courts that all requests for public records should be satisfied within three (3) business days following the office’s receipt of the request. “Prompt” and “reasonable” take into account the volume of records requested, the proximity of the location where the records are stored, and the necessity for any legal review and redaction of the records requested. ![]() Copies of public records must be made available within a reasonable period of time. Public records must be made available for inspection promptly. Public records are to be available for inspection during regular business hours. Section 2 Response Timeframe of Record Requests and Handling Requests All public records must be organized and maintained in such a way that they can be made available for inspecting and/or copying. The document may be in any format, i.e., paper or electronic.Īll records kept by the Butler County Clerk of Courts are public unless they are exempt from disclosure under Ohio law, the Supreme Court Rules of Superintendence, Local Rules, or other laws, rules or regulations. Consistent with the premise that government at all levels exists first and foremost to serve the interests of the people, it is the mission and intent of the Butler County Clerk of Courts to, at all times, fully comply with and abide by both the spirit and the letter of the Ohio’s Public Records Act.Ī record is any document that verifies the organization, functions, policies, decisions, procedures, operations, or other activities of the office. “People are using (pandemic) stimulus, the fact they have more time, they got their taxes, we’re not dropping in titles.It is the policy of the Butler County Ohio Clerk of Courts that openness leads to a better informed citizenry, which leads to better government and better public policy. “We haven’t really slowed down at all,” Statzer said. “It’s vital that the citizens of Middletown are able to get their cars registered and their plates and get back on the road as soon as possible.”ĭespite people being locked down and off the streets for several months last year Statzer said the title fees continued to flow in and haven’t slowed since. “Middletown is a key location because with our ability to turn around titles faster than the surrounding counties, that has actually been a profit center for the clerk of courts office,” Carpenter said. Commissioner Cindy Carpenter, who is the former court clerk, said reopening the Middletown-area office is critical. Swain routinely turns about $1 million in excess title fees back to the general fund, last year it was $1.5 million. Swain’s total budget for next year is penciled in at $6 million with $2 million coming from the general fund. The tax budget is basically a rough draft of what various county officials intend to spend the next year, the final spending plan will be approved by the commissioners at the end of the year. The taxpayer-backed general fund would not support this endeavor, title revenues would. Swain said reopening the office in the northern portion of the county is all about convenience for the residents there because the other locations are a hike. The Fairfield and West Chester title offices generate about 9,000 titles per month compared to 3,455 that used to be issued in Middletown and 2,916 in Hamilton. Explore Coronavirus fallout shutters Middletown vehicle title office ![]()
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